Job costing software enables you to easily evaluate each of the costs related to a project, such as labor and overhead, and compare these from the earnings the project generates to calculate your gains and losses on a per project basis.

We looked in the most popular alternatives and increasing stars and decided to examine WorkflowMax, Mavenlink, and BillQuick. These companies covered the range of options for smaller businesses concerning ease of use, features, and price.

Best Job Costing Software For Small Businesses: WorkflowMax

We recommend WorkflowMax as the very best job costing software for small businesses because it provides the widest range of features, integrates seamlessly with Xero’s accounting software, and is the most competitively priced.

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WorkflowMax vs Mavenlink vs BillQuick Summary Table

	WorkflowMax	Mavenlink	BillQuick
Best For	Best complete for small businesses and general accounting integration	Best for job direction and QuickBooks integration	An alternative option for small teams
Pricing/Month as Reviewed Learn More	$15 for 1 person $49 for 2-5 users $110 for 6-10 users $170 to get 11-20 consumers $250 to get 21-50 users	By quote and consultation, but generally $40-$60 per user	$14.95 per user for up to four users For more than four consumers, pricing is by quote and consultation
Ease of Setup/Use Learn More	Easy	Easy	Easy
Main Features Learn More	Quoting and Assessing Customer direction Track job conclusion Buy orders Invoicing	Basic project management performance Cost tracking Job and job budgets Invoicing and obligations Speed cards Resource forecasting and feasibility	Quoting and Assessing Budgeting and forecasting Track job and price conclusion Bill direction and batch processing Purchase order management
Third-Party App Integrations	Many, including: Xero Zendesk Hubspot Freshdesk iPayroll Dropbox MYOB	Some, including: Salesforce JIRA Google Suite QuickBooks Xero	None
Customer Support	Online knowledge base, self-paced courses, video tutorials, live chat, and email service	Online knowledge base, movie tutorials, live chat, and ticket service	Online knowledge base and user documentation Telephone, email, and live meeting support available for an additional cost by consultation and quote
	www.WorkflowMax.com	www.Mavenlink.com	www.BillQuick.com

Best Job Costing Software for Small Businesses: WorkflowMax

We recommend WorkflowMax as the very best job costing software for small businesses because of its assortment of features, seamless integration with Xero’s general accounting software, and aggressive price. In reality, WorkflowMax is one of the greatest values in job costing software available on the market.

A product of their parent general accounting applications, Xero, WorkflowMax includes a vast range of project-specific features for an extremely competitive price — especially when you consider that features are included with all plans (you only pay per user), there is a completely free two-week trial, and there aren’t any contract terms to commit to.

WorkflowMax’s exceptional online knowledge base also helps to make up for what little it lacks in usability. We found it to be the most comprehensive of the software we reviewed, including not only the expected user documentation however a complete library of self-paced video lessons as well as video tutorials and also scheduled webinars on particular functions and uses. 24/7 email support can be readily available for when and when you encounter a particular problem that you require direct assistance with and customer reviews on third-party websites are usually favorable.

There’s one major drawback to WorkflowMax, nevertheless, and that is it doesn’t support integration with QuickBooks. This is not a surprise considering that WorkflowMax is a Xero product, but it could be a limiting factor for many businesses who already use QuickBooks for their accounting requirements.

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Greatest Job Costing Software for Project Management & QuickBooks Integration: Mavenlink

We advocate Mavenlink as the very best job costing software for job management because it features the broadest assortment of project management features to work in tandem with your job bookkeeping. While Mavenlink is more expensive than the other job costing software we reviewed, its job management features may make it a suitable substitute for additional project management software — saving you cash in total.

More than simply job costing software, Mavenlink includes a range of project management and group communication and collaboration features. In addition, this is wrapped up in the latest and user friendly interface of the applications we reviewed. Firms can construct project plans, assign jobs to and program their resources, and handle the budgets of a portfolio of jobs which are linked to Mavenlink’s project costing performance. Neither WorkflowMax nor BillQuick offer equivalent project management features.

Mavenlink is also the only software of the three we reviewed to encourage integration with QuickBooks, which many tiny businesses will be using to their overall accounting needs.

Mavenlink provides two packages which are competitive in price with WorkflowMax — Team, at $19/month for up to five users, and Professional at $39/month per user; however, to get similar job costing features to WorkflowMax, you will need to subscribe to their Premier bundle that ranges from $40-$60/month per user (accurate pricing is only accessible by quote and consultation ). That is significantly more expensive than WorkflowMax and also the primary reason why we did not suggest it as the greatest overall job costing software. If your organization is looking to add a job management solution or is receptive to replacing your present one, nevertheless, then Mavenlink might turn out to be cheaper after that extra cost is no longer desired.

Mavenlink also offers 24/7 live chat customer support along with its own self explanatory resources. Our expertise with their chat representatives was positive — answers were rapid, direct, and thorough. Customer testimonials on third party sites are also generally positive.

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Another Job Costing Software Option for Small Teams: BillQuick

BillQuick offers a flexible range of job costing, general accounting, and project management features to help your company track expenses and earnings more accurately and economically. BillQuick’s range of features makes it an ideal alternative for sole proprietors or small businesses with teams of less than four, but its pricing model makes WorkflowMax and Mavenlink cheaper options as your team develops.

Finally, all customers receive access to extensive user documentation along with an extra feature that we particularly liked — developer notes describing changes to each version upgrade of the program. BillQuick also provides phone support from 6am to 6pm PST, Monday to Friday, in addition to email and reside meeting service through GoToMeetingnonetheless, individual support is an additional subscription price which BillQuick will only confirm following an appointment with your business. Without the further support subscription, BillQuick costs $195 per episode for individual support.

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In-Depth Review: WorkflowMax vs Mavenlink vs BillQuick

Cost

WorkflowMax: WorkflowMax delivers straightforward pricing strategies, charging from the number of consumers and including all features rather than multiple tiers of bundles. Their yearly pricing breaks down as follows:

$15 for 1 user
$49 for 2-5 users
$110 for 6-10 consumers
$170 to get 11-20 consumers
$250 for 21-50 consumers

And there are no setup or other up-front costs or contract provisions to devote to.

Mavenlink: Mavenlink provides two packages that are competitive in cost with WorkflowMax — Team at $19/month for up to five users, and Professional at $39/month per user; nonetheless, to get similar job costing attributes to WorkflowMax, you will have to subscribe to their own Premier package.

Mavenlink doesn’t publish pricing info for their Premier bundle. It’s only available by consultation and by quote based on your business’ particular needs, but a Mavenlink sales agent advised us that many customers can expect to pay about $40-$60/month each user.

That is significantly more costly than WorkflowMax and the primary reason why we didn’t recommend it as the best complete job costing software. If your business is looking to put in a job management solution or is open to replacing your existing one, nevertheless, then Mavenlink may prove to be cheaper after that additional price is no longer needed.

BillQuick: BillQuick’s Fundamental plan at $14.95/month each user carries enough features for your job costing needs of the majority of small companies, but just allows for up to four users. For at least four users, or to get a bundle that contains a wider range of project management characteristics and the ability to accept credit card payments, a higher-priced package is required and is only available by consultation and quote.

If your company needs more than just four users or these additional features, then either WorkflowMax or Mavenlink may be better choices.

Ease of Setup & Use

WorkflowMax: Initial setup is easy with WorkflowMax, giving you the option to make an illustration”project” with sample data. This lets you learn how to use the applications in combination with the resources in their online knowledge base with a true example — not just learning on the fly with your company’ data. However, regular use of the program is somewhat hindered by its outdated and cumbersome user interface. Even though this isn’t enough of a drawback for us to not advocate it, it needs to be mentioned as it impacts the general user experience.

Creating quotes is quick and easy, which can subsequently be converted to jobs. Jobs can be broken down into their component tasks, assigned to certain resources, scheduled, and monitored using the software’s job management features. And when at any stage, WorkflowMax is overlooking an alternative for information you require, you have the capability to make customized fields to enter it.

Finally, because WorkflowMax is a Xero product, it integrates with its parent software . If you’re a Xero user for your overall accounting needs, this can make WorkflowMax the clear option for your job breaking. Or if you’re currently comparing general accounting software for your company as well, then pairing the two together will help decrease any learning curve.

Mavenlink: Mavenlink’s user interface was the most modern and intuitive of the applications we reviewed, leading to a positive overall user experience and helping reduce any learning curve.

Mavenlink is also the only application of those three we reviewed to include accessibility to project templates your company can use to rapidly launch and learn the applications and how to maximize its effectiveness.

Their online knowledge base also includes many white papers and blog posts with best practices, tips, and resources for job management — they’re not unique to Mavenlink’s applications, but they are nonetheless a helpful resource for the project management team.

One drawback to the program, for the the job costing and project management functions, is that you are presented with a lot of alternatives and a few of the navigation may feel buried until you are more familiar with the software. This is partially offset by the clean user interface, comprehensive knowledge base, and video tutorials, but should nevertheless be noted as it might present some initial challenges — especially as you set this up to your business’ particular needs.

BillQuick: BillQuick involves a valuable attribute that will help you start using it fast — over 100 bill and 400 reporting templates to select from, which enable you to provide a sleek and professional face for your company to your clients. Otherwise, BillQuick creates a number of quick start guides on their website to help steer you through the installation and deployment process.

Another subtle, but powerful, feature is that consumers pick their business’ industry through the installation procedure and then BillQuick automatically corrects the terminology it uses to add industry-specific terms. By way of instance, an engineer might consult with a job whereas an attorney may consult with some matter.

Characteristics

WorkflowMax: Some of WorkflowMax’s features include:

Job quoting and estimating
Employee and contractor time sheets
Job direction
Job costing
Limited client and builder access
Document management and repository with third party storage application integrations
Custom fields
Buy orders
Invoicing
Seamless Xero integration
Over 30 third-party application integrations

One disadvantage of WorkflowMax is that there is no inventory management function. If your business is service-oriented, like a marketing or design agency, then this may not be an issue for you; in the event, however, your business produces physical goods, such as a building company, then it should be noted. It’s possible that a third-party program integration could offer a workaround for this, but a native solution would be preferred.

Mavenlink: Users can get the depths of the software by means of a dashboard which also includes a feed of current job action. From there, a range of features incorporates both project costing and project management, including:

A timer to track time spent working on individual tasks/projects
Task tracking, such as jobs, milestones, deliverables, and issues/bugs
Allocate budget to each task
Gantt graphs
Resource planning, such as hours worked and hours scheduled to work
Analytics on invoicing, expenses, accounts receivable, work in progress, profit margins, time tracking, and resource usage
Project and task templates
Third-party application integrations including the Google package, QuickBooks, and PayPal to collect payments on bills

BillQuick: BillQuick’s range of features touch on the numerous areas of your organization that impact a project’s profitability. These include:

Draft estimates and estimates for tasks
Convert them into active projects
Assign and program tools
Have those tools monitor time that they spend
Account for paid time off
Generate invoices
Collect obligations
Run detailed reports on any or All the above

BillQuick also comprises over 100 bill and 400 reporting templates to pick from to provide a polished and professional face to your clientele.

All Job Costing Software Options for Smaller Businesses

We recognize that there are many job costing software options out there, and here’s a look at how to some of our study from around the net:

Software Name	Summary
WorkflowMax	Best complete for small companies and Xero integration
Mavenlink	Best for project direction and QuickBooks integration
BillQuick	Acceptable for small groups
Sage 50 Job Costing	Sage is a leader in the field, however they no longer support this product
Premier	Excels in the construction industry
Synerion	Range of workforce management resources
OnCenter	Automate project bidding

Bottom Line: Greatest Job Costing Software

Job costing software assists your business to manage its profits and losses on a project-by-project basis. It tracks each the financial inputs of your endeavors, like budgets, quotes, materials, labour, and balances against the project’s revenue. This can be more granular than general accounting software that looks at your company as a whole and more specific than job management software that normally schedules jobs and assigns resources. However, job costing software often includes elements of both to help add context and insight.

For most businesses, we recommend WorkflowMax as the best job costing software, particularly if your company already uses Xero accounting program. If, however, your business is also looking to replace or add its project management applications, then Mavenlink could be the more complete and economic solution. Finally, while we don’t suggest BillQuick for larger teams, sole proprietors or teams of less than four might find it matches their requirements for the best price.

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